Small liberal arts colleges
When the endowment and the annual fund carry the budget, the alumni record cannot be a separate database. Bookcase Pro keeps recruitment, academics and advancement on one record so a small team can run all three.
- typical enrollment
- 480–5,000
- median implementation
- 11 wks
- average admin team on platform
- 4.1 FTE
What we hear from institutions like yours
Three systems, one person
A registrar who is also the compliance officer cannot reconcile an SIS, a legacy advancement database and a shared drive of spreadsheets every week.
Discount rate pressure
Aid packaging decisions are made without seeing their effect on net tuition revenue until the term has already started.
Advancement starts cold
Graduates arrive in the alumni database stripped of the academic and scholarship history that makes an ask meaningful.
Retention felt, not measured
Faculty notice a struggling student before any system does, and there is nowhere for that observation to go.
How the first term goes
- 01
Migrate students and alumni together
Both populations land on one record from the first day rather than in two phases.
- 02
Configure aid packaging with net revenue modeling
Your discount rate targets are built into the packaging rules.
- 03
Open faculty advising in the first term
Early-alert adoption by faculty is the single biggest retention lever at this size.
- 04
Launch the annual fund on segmented data
The first appeal after go-live uses real academic and scholarship history.