Enrollment & Recruitment
Fill the class you planned for, not the one you can explain afterwards
- applicant conversionMedian lift in the first full cycle
- +20%
- to decision-ready fileDown from 11 days on manual review
- 4.1 days
- document auto-validationTranscripts, test scores, recommendations
- 93%
What it does
Automated application pipeline
Applications enter a stage-based pipeline with owners, SLAs and deadline alerts. Nothing sits in an inbox waiting for someone to notice it.
Intelligent document ingestion
Transcripts, recommendations and test reports are parsed on arrival, matched to the applicant and checked against requirements.
Prospect CRM with full history
Every call, email, campus visit, open-house RSVP and text sits on one timeline that admissions and advising both keep after the student enrolls.
Predictive yield modeling
A yield probability is scored nightly from your own historical cycles — not an industry average — so outreach goes where it changes the outcome.
Deposit & matriculation tracking
Deposits, housing intent, orientation registration and melt signals live on the same record the registrar will use in week one.
Recruitment territory management
Counselor territories, high-school feeder performance and travel ROI reporting are built in, with sharing rules that respect student privacy.
How work moves
- 01
Inquiry captured
Web forms, search partners, events and imports create or match a single prospect record.
- 02
Application built
Documents ingest and validate automatically; the file shows exactly what is still missing.
- 03
Committee decides
Review queues, rubrics and decision letters run inside the pipeline with a full audit trail.
- 04
Yield worked
Probability scores drive targeted outreach, aid conversations and melt prevention.
- 05
Student enrolled
The same record continues into registration, billing and advising — no handoff export.
Common questions
Can we keep our current application form?
Yes. Common App, UCAS and your own web forms feed the pipeline through certified connectors, and field mapping is configurable without engineering help.
How is the yield model trained?
On your institution’s own historical cycles — typically three to five years of applicant, aid and matriculation data migrated during implementation. Every score exposes its contributing factors.
What happens to documents the parser cannot read?
They route to an exception queue with the raw document and the parsed draft side by side, so a human corrects a field instead of re-keying a page.
Does this replace our CRM?
For recruitment, yes — prospect tracking, communications and campaigns are native. Institutions that keep a separate marketing automation tool sync through the API.